Due to organizational changes, several key stakeholders are replaced by new ones in the middle of a project. As a result, numerous new requirements are raised.
What should the project manager do to ensure success of the project?

1. A. Escalate the issue to the project sponsor and seek support to keep the original requirements.
2. B. Review and prioritize new requirements with stakeholders to determine which change requests are needed.
3. C. Emphasize to the new stakeholders that new requirements are not allowed at this stageof the project.
4. D. Seek immediate approval to amend the project timeline and budget in order to deliver all new requirements.

Correct Answer: B
According to the PMBOK® Guide 7th Edition, the project manager should manage changes in a collaborative and adaptive way, considering the impact of the changes on the project value and the stakeholder satisfaction. The project manager should also engage with stakeholders to understand their needs and expectations, and to ensure alignment and agreement on the project scope and objectives. Therefore, the project manager should review and prioritize new requirements with stakeholders to determine which change requests are needed, and how they can be implemented without compromising the project success. Option A is incorrect because it implies that the project manager is resisting the changes and trying to avoid the stakeholder engagement. Option C is incorrect because it suggests that the project manager is ignoring the stakeholder needs and imposing a rigid scope control. Option D is incorrect because it assumes that the project manager can seek immediate approval to amend the project timeline and budget without analyzing the feasibility and the value of the new requirements. References: PMBOK® Guide 7th Edition, Chapter 3: Doing the Work, Section 3.2: Managing Changes, p. 51-52.

A project manager is working on multiple building construction projects using a predictive project management approach. Senior leadership within the organization is promoting the inclusion of more agile practices into the current project methodologies. The project sponsor now wants the projects to use
more agile methodologies.
Before mandating any agile methods to be used in a project, what should the project manager do first?

1. A. Pause the current projects to align them to the new agile cadence.
2. B. Shift all existing projects to agile methodologies with a strict timeline.
3. C. Provide agile training to those who will be part of the project team.
4. D. Assess the organizational culture and readiness for the transformation.

Correct Answer: D
According to the Agile Practice Guide, one of the agile principles is to “respect the current state of the organization’s culture”. This means that the project manager should understand the existing organizational culture and values, and how they may affect the adoption of agile methods. The Agile Practice Guide also states that “agile transformation is a significant change initiative that requires a shift in mindset, behaviors, and practices”. The project manager shouldassess the organizational culture and readiness for the transformation, and identify the potential benefits, challenges, and risks of using agile methods. The project manager should also engage the stakeholders and the project team in the change process, and provide them with the necessary support and guidance.
Therefore, the best answer is D. References: Agile Practice Guide, pages 9, 10, 25, 26, 27.

A project sponsor has requested that the project manager reprioritize the team's tasks to include a feature that is not part of the minimum viable product (MVP) for the project. Although the project sponsor isvery keen on the feature, adding it has the potential of causing team burnout and/or delaying the release.
How should the project manager address this situation?

1. A. Ensure the feature's tasks are included in the iteration backlog, explain to the sponsor the consequences of the request, and ask the team to deliver the feature in the current iteration.
2. B. Ensure the feature has been included in the product backlog, then hold a meeting with the team and sponsor to determine how to deliver the feature within the current iteration.
3. C. Ensure the feature is included in the iteration backlog, ask the team to work on the current tasks first, and include the new tasks after those tasks are completed.
4. D. Ensure the feature has been included in the product backlog, explain to the sponsor the consequences of the request, and ask the team to include the features tasks in the next iteration.

Correct Answer: D
The product backlog is a prioritized list of features and requirements that the project team needs to deliver. The iteration backlog is a subset of the product backlog that the team commits to complete in a given iteration. Adding a feature that is not part of the MVP to the iteration backlog can disrupt the team’s workflow and compromise the quality of the deliverables. Therefore, the project manager should ensure that the feature is added to the product backlog, explain to the sponsor the impact of the request on the team’s performance and the project schedule, and ask the team to include the feature’s tasks in the next iteration, after they have completed the current iteration’s tasks. This way, the project manager can balance the sponsor’s expectations and the team’s capacity, while maintaining the project’s scope and quality. References: PMBOK Guide, PMI Study Hall, PMP Question Bank PMBOK Guide, 7th edition, pages 128-129, 132-133 : https://www.pmi.org/pmbok-guide- standards/foundational/pmbok

A project manager has just been assigned to a team that is developing a new design product. The work breakdown structure (WBS) has been created and the activities have been assigned to the team members. The project manager finds that there are activities that could be completed sooner by other team members. If the current assignments are left as is, the project could be delayed 2 weeks.
What should the project manager do in this situation?

1. A. Maintain the task assignments as planned and compress the other tasks to keep the project on schedule.
2. B. Ask the team members to work overtime to finish the tasks on time according to the schedule.
3. C. Keep the task assignments unchanged since the project management plan has been approved.
4. D. Review the work allocation and reassign some tasks to shorten the critical path.

Correct Answer: D
= This answer is based on the knowledge area of project schedule management, which involves planning, developing, managing, and controlling the project schedule. The project manager should review the work allocation and reassign some tasks to shorten the critical path, which is the longest sequence of activities that determines the project duration. By doing so, the project manager can optimize the use of the project resources, reduce the project completion time, and avoid unnecessarydelays. References: (Project Management Professional (PMP) Reference Materials source and documents)
✑ A Guide to the Project Management Body of Knowledge (PMBOK® Guide) –
Seventh Edition, Chapter 6: Planning and Managing the Schedule, Section 6.2: Developing the Schedule, page 149.
✑ The Standard for Project Management, Part 2: Value Delivery System, Section 2.2: Project Planning, page 47.

A project requires the procurement of a large amount of equipment that needs to be on-site before any other activity can begin. The procurement department has a lengthy approval process.
What should the project manager do?

1. A. Ask the project sponsor to expedite the vendor selection process.
2. B. Use the existing equipment and replace it later with the new equipment.
3. C. Contact the vendor that supplied similar equipment for a previous project.
4. D. Work with the procurement team to find alternative options.

Correct Answer: D
The project manager should work with the procurement team to find alternative options that can meet the project needs and avoid delays. The procurement team is responsible for managing the procurement process, including the approval process, and can suggest ways to expedite or simplify it. The project manager should collaborate with the procurement team to ensure that the project requirements are clearly defined and communicated, and that the procurement strategy is aligned with the project objectives. The other options are not advisable because they may compromise the quality, scope, or cost of the project, or create conflicts with the project sponsor or the vendor. References: PMBOK Guide, 6th edition, pages 476-477; Project Procurement Management According to the PMBOK